The Office of the President

The President will be the presiding officer at all general meetings of the membership of CAI and the Executive Board and will hold an ex-officio membership in all committees and boards of CAI. The President shall with the advice and consent of the Executive Board appoint the members, other then the elected chair of standing committee; appoint interim standing committee chair should chair vacancies occur prior to the off-year election meeting; and appoint special committees and special committee chairs as needed.  

(The executive board is made up of the 5 officers of the CAI) 

The Office of Vice President of Administration

            The Vice President of Administration shall assume the office and powers of the President in the event the President is unable to perform. The Vice President of Administration will perform all other duties assigned to him/her by the President or Executive Board. 

The Office of Vice President of Membership

The Vice President of Membership shall hold the primary responsibility for receiving and reviewing applications for membership in CAI and shall forward applications to the Executive Board for approval. The Vice President of membership shall be the primary line of recourse for issues and complaints of the membership and shall report to the Executive Board on all membership issues. The Vice President of membership shall be responsible for the maintenance of the membership directory and for the timely production of the proceedings of the CAI. The Vice President of Membership shall be responsible for providing membership certificates to the paid members of the CAI within thirty days of receipt of  membership due payment. 

The Office of Secretary

The Secretary of the CAI will hold responsibility for the correspondence of the organization and the transcription and distribution of the minutes of the general meetings of the membership and the Executive Board. The Secretary shall keep accurate records of CAI proceedings; issue notices of meetings, and any other duties assigned by the President or the Executive Board. 

The Office of Treasurer

The Treasurer shall be responsible for receiving and processing membership dues and fees. In addition the Treasurer shall maintain all financial records, books, and accounts of the organization and prepare annually a Financial Report to be published in the proceedings of CAI. It shall be the responsibility of the Treasurer to assist the Executive Board in the conduct of audits of the organization. All funds disbursements over the amount of $250.00 will be authorized by the Treasurer and approved, by means of a counter signature, by the President, or in his/her absence, the Vice President of Administration. Any funds disbursement equal to or less than $250.00 will be done by the Treasurer. The Treasurer shall be responsible for preparing an annual budget and shall present the budget to the Executive Board for approval. If at some point in time the association disbands, the Treasurer will research what requirements need to be met pertaining to funds remaining in the name of the CAI.  He or she will discuss with the Executive Board what procedures need to be followed, and how the funds should be disbursed.  Funds will not be disbursed without the majority approval of the Executive Board and signatures on the disbursement check from the Treasurer and the President, or the next-in-command under the President in his or her absence. 

Board Member Attendance

Board members are required to attend eight out of the twelve meetings held during the calendar year.  If a board member cannot attend, he or she must find a person to fulfill his or her meeting responsibilities in their absence.  Failure to adhere to this policy may result in ineligibility for officer candidacy in the next election.  If three consecutive meetings are missed, the board holds the option of appointing a replacement.